TABLE OF CONTENTS
Introduction
School administrators can edit the name of a community member in School community profiles.
Edit names
To edit the name of a community member, go to School community profiles>Community member profiles.
- Enter the name of the community member in the search box and select Search.
- Select the community member name in the list of results to view the profile details. Information already entered about the person displays.
- Select Edit to enable editing.
- Edit the first name, surname, other given name or preferred name, or select Extended names to display more options.
Edit extended names
To edit the extended names you have for the person, select View. You can edit any of these names:
| Field name | Description |
1 | Override legal surname | If the person has legally changed their name. |
2 | Suffix | Qualifications that display after the name, for example Mr Simon Nguyen GP, or Ms Sian Lee OBE. |
3 | Maiden name | The person’s unmarried name, if they had one. |
4 | Previous surname | A former name of the person, if they had one. |
5 | Override mail format | The format for names displayed on mail. Useful for families with more than 2 carers. Select from the drop-down list. |
6 | Override salutation format | Change the default settings for this profile only. Examples are Mr, Mr & Mrs, Mr and Mrs. |
7 | Override salutation preferred Format | Change the default settings for this profile only. Examples are Simon, Sian. |
Select Save to save your changes or Cancel all to return to the profile.
Edit display names
Your school system administrator has set up default display names for all community profiles.
You can now edit the list of display names for this profile only.
Name | Where it displays |
Display name | At the top of the community profile |
Display name for list | In a list of community profiles |
Mail name individual | In mails or letter labels |
External name | Reports |
Legal name | Reports |
Salutation individual | At the top of the community profile |
Family name | At the top of the community profile |
Salutation joint | In mails or letter labels |
Salutation preferred | In mails or letter labels |
Internal name | Reports |
Mail name joint | In mails or letter labels |
When finished, select Save to save your changes or Cancel all to return to the profile.
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