TABLE OF CONTENTS

• Introduction
• Assign staff user permissions for activities
• Add/schedule, update or delete a student activity
  • To add/schedule an activity, go to Activities.
  •  To update or delete an activity, go to Activities.
• Add, view or remove students in a group activity
• Send an email or SMS from an activity to parents or students

Introduction

Schools can schedule group student activities for extracurricular learning in Zunia. This includes any activities that sit outside of the academic curriculum, like group sports, school excursions or other extracurricular activities.

This guide describes how activities are used to make it easier for school administrators and teachers to schedule and manage group student activities. This includes how to capture and communicate activity details and requirements with parents and students, so they know:

• when and where activities are happening
• which teacher is overseeing
• what costs are involved
• if any equipment is required/provided to participate.

Assign staff user permissions for activities

• View all activities: allows user/s to view all activities
• Maintain all activities: allows user/s to create/edit activities and add or remove students in an activity.

Go to Security > Users:

1. Search or add the user group/s you need to assign permissions to and click on a group to view their assigned permissions.
2. You’ll see a list of permission sets for groups. Under Details, select Permission sets and use the search function or filters to select the permission to assign: View all activities or Maintain all activities. To assign a permission to the group, select the tick box next to the permission, then the green right arrow and Save.
3. Now you need to assign these groups to user roles. Under Security in the main menu, select Roles and then find or add the role/s to view their groups.
4. For the selected role, select Groups and select the tick box next to the available group/s. Select the green right arrow button to assign the group/s to the role, and then Save.
5. Next, we want to assign these groups to users. Under Security in the main menu, select Users. Then search/filter the list of staff member/s and a user to view to view their existing permissions.
6. For this user, search and select the relevant role(s) using the tick boxes. Select the green right arrow to assign the role(s) to the user, then Save.

You’ve enabled permissions for user groups to access the assigned activity features. 

Add/schedule, update or delete a student activity

To add/schedule an activity, go to Activities.

Under Additional details, you can add the maximum capacity of students, specify any equipment provided or required for students to participate.

1. Select Add activity.
2. Write a descriptive Activity name. You can also add a category, location and any teacher/s that will deliver the activity.
3. You can either schedule a single or repeat student activity.
   • For a single activity, schedule the start and end date/time.
   • For a repeat activity, switch the Repeats toggle on by sliding it to the right and set when it will repeat (weekly frequency/day of the week), plus the duration.
4. Under Additional details, you can add the maximum capacity of students, specify any equipment provided or required for students to participate.
5. Select Save.

  To update or delete an activity, go to Activities.

1. Select the Actions link under your user profile icon on the top right corner, then Edit. Then you can update the details and Save changes.
2. To delete the activity, select the Actions link, then Delete.

Add, view or remove students in a group activity

To add, view or remove students from an activity go to Activities.

1. Search and/or select the Activity name.
2. Select the Add students button underneath the Actions link top right.
3. Under Students, you can either search for a specific student by name or select the add students icon  to search by groups i.e. school year, level, house or campus­.
4. Select Add students, then Save to view students added to the activity.
5. To remove a student/s, select the Edit student list [button]. Under Action on the right-hand side, select the cross to remove students, then Save.

You can now manage students in your group activity.

Send an email or SMS from an activity to parents or students

Once your activity is scheduled and students are added, you can either send an email or SMS to communicate it with parents or students.

Go to Activities.

1. Select the activity you want to communicate by ticking the box to the left of the Activity name.
2. You’ll see a list of students added to this activity. If none are visible, you’ll need to add students to your activity before you can communicate it.
3. Choose which student/s you’d like to send an email or SMS to by selecting the tick boxes to the left of the student name link.
4. Once a student or student group is selected, you’ll see a button menu at the bottom of student list where you can select either Email or SMS.
5. Choose if you want email or SMS just the parents or students selected in this list.
6. A compose screen will open and you can add a message to communicate your activity and preview it in email/SMS format.
7. Select Save when ready.

You’ve sent an email/SMS to parents or students selected in this activity.