Edit student fee options

Modified on Wed, 25 Feb at 6:21 AM

TABLE OF CONTENTS

Introduction

You can edit the fee options if you want to:

Include or remove a student from bulk student billing. You can remove any student from the bulk billing process and charge them manually. You can add them back again at any time.
Edit the student billing variation – Billing variations appear from the debtor ledger settings to apply different fee rules to different types of students.
For example, a No student discount variation applies to a student who has a scholarship or bursary and shouldn’t receive further fee discounts. At the same time, a Full fee-paying variation applies to fees for international students.
Edit the special billing group – You can include late starters or mid-year entry students who’ve missed being in the initial bulk billing run.

This user guide lets you make billing adjustments and apply the appropriate billing plan for a student.

To find a student, go to Student profiles > Current students.

You can use the filters to help you find the student.

Your search results display.

Select the student from your search results.  

Notes –  

For students who still need to enrol but are expected to start later, find their details in Student profiles > Future students.
For students who have graduated or moved to another school, find their details in Student profiles > Past students.
If a student doesn’t exist in the system, you can add them:

When you've found the student, do the following to edit the fee options:

Field	Description
Include in student billing	Select to include or remove a student from bulk student billing.
Student billing variation	Select a student billing variation. To clear a selection, select .
Special billing group	Select a special billing group. To clear a selection, select .

When you’re done, select Save.
Next, you can manage the debtor accounts for this student.