View statement details from a debtor account

TABLE OF CONTENTS

• Introduction
• Find the debtor account  
• Select a statement  
• View statement details  

Introduction

When your school sends payment requests, they get recorded in a debtor account, and this record is a statement. Sometimes, you need more information from a statement than you can get from the statement summary in a debtor account.  

This guide shows you how to view statement details from a debtor account. First, you need to find the debtor account that has the statements you need to view.  

Find the debtor account  

To find a debtor account: 

1. Go to your school's finance entity, then select Debtor accounts.  
2. Next, enter the name of the student, debtor or company name in the Search field.
   Any debtor account containing those names display.  
3. Select the debtor account containing the statements you need to view.  
   The debtor account details will display.  

Next, you'll select a statement and look at its payment and billing information. 

Select a statement  

To select a statement in the debtor account: 

1. First, select the debtor account.
2. Then, select Statements to display a list of statements sent to this debtor.
   You'll see a list of statements previously sent to debtors with the following details:

• Statement run title - is the name of the fees your school asks the debtors to pay, for example, Year 11 camp fees. 
• Statement date - is when your school sent the statement to the debtor. 
• Due date - is the date your school needs to receive payment. 
• Opening balance - is the total amount that a debtor owes to the school. 
• Closing balance - shows you the total amount paid on this statement. 

3. Next, select the statement you need from this list and the statement details display.  

View statement details  

When you’ve selected a statement from the list, you can view more information about this statement.  

You'll see the debtor's contact details and the statement summary. You'll also see a list of transactions in rows:  

• Date - is the date of a transaction.  
• Description - shows more detail about a transaction.  
• Amount - is amount of each individual charge that a debtor must pay. For example, camp fees, damage fees, late fees, etc. 
• Balance - is the amount the debtor owes to the school. 
• Opening balance - is the total amount that a debtor owes to the school. 
• Closing balance - shows the final amount of all transactions made on this statement. 

You've now found a statement in a debtor account, and you've selected the statement to see more details.